Mason City Youth Hockey Association
Board Meeting August 17, 2006
First Citizens National Bank 6:30pm

Members present: Pam Metli, Geri Maulsby, Chad Wihlm, Bob Barnes, Susie Smith, Kristin McHenry, Jeff Cornick, Julie Fistler, George Jessen, Jerry Gribben, and Dave Hepperly. Guest attending were Mark Hicks and Barb Hovland.

Minutes: The minutes were reviewed. Susie motions to accept the minutes. Jeff seconds. Motion carried.

Financials: Geri reports that the year-end financials are being finished up. No new activity at this time.

Arena Project: Dave reports that the arena is done. Weights were being put in already. Dave mentions giving special thanks to Diamond Vogel for donating paint for the project.

Discussion was held on getting new flooring for the main lobby area with professional installation. Dave will check with John Lloyd to see what has been done about pricing material and getting quotes.

Concession vs. Vending: Favorable discussion was held as to the need to have vending in the arena for when the concession stand is not open. Bob Barnes to research pros and cons of vending companies and cost of vending machines.

Figure Skating: Barb reports that they would like December 3, 2006 reserved for the Strut your Stuff show. Spring show to be held on March 10 th and 11 th, 2007.

Figure skating had 81 skaters last year. Enrollment expected to be about the same this fall. Barb also reports that she has taken over grant writing for the club. This was not handled appropriately last year and no money was sought after. Barb reports that some grant money has already been approved and it is expected more will come in. Right now Figure Skating owes Mason City Youth Hockey around $1,300. They have formally asked Mason City Youth Hockey to consider forgiving this amount. No discussion was held on this request at this time.

Fundraising: Bob Barnes proposes starting mandatory fundraising this year. Discussion was held. Bob motions that a mandatory fundraiser be held with a minimum selling amount of $250 or a buyout amount of $90. A post-dated $90 check would be collected from everyone at registration. Upon completion of the fundraiser, those meeting the required selling amount would receive their check back. Kristin seconds the motion. Vote: 2 in favor 9 opposed. Motion denied. More discussion was held. Pam motions to implement mandatory fundraising for all returning players, exclude new players entering the program from the fundraiser. Mandatory means selling a minimum of $250 per family. A buyout option of $90 per family is available for those families not wanting to participate in the fundraiser. A letter stating the implementation of mandatory fundraising, the requirements, and deadline for payment will be developed and given out at registration. Dave seconds this motion. Vote: 8 in favor 3 opposed. Motion passed. More work to be done by the fundraising committee as to the details and requirements needed to enforce this mandatory fundraiser.

Registration:

Fees: Jeff motions that high school fees remain the same. All other base and travel fees go up $10. Kristin seconds the motion. Motion passed. High school fee to stay at $1250, all other fees are raised $10.

Advertising: Bob to work on ads promoting registration.

Worker Schedule: Equipment set up 5-8pm September 20 th. Registration 5-8pm on September 21 st, 9 am-1pm on September 23 rd. Everyone’s help is needed on those dates.

Schedule:

Hicks Clinic: September 26 th, 28 th, and 30 th.

Travel Tryouts: October 8 th, 9 th, 10 th, and 12 th.

Photo Night: Will try and get November 6 th booked.

High School: Dave mentioned having issues with booking and checking in to hotels last season. He requests that the organization have a credit card strictly for hotel reservation use. Discussion was held. Bob motions to approve getting a credit card for hotel/motel reservations and payment. Susie seconds. Motion passed.

Mark reports that the Mohawks will have 16 home games with the home opener being November 4th, 3pm JV- 5pm Varsity.

Youth Hockey: Julie reports Icehawk level will have 2 practices to 1 game. They need 2 more coaches for that level

Pam reports the Outlaws have scheduled a game on Winterfest weekend. Pam will follow up with Outlaws on the scheduling conflict.

Tri State Meeting: September 19 th. Bob will not be able to attend.

Old Business: Julie states that Stephens Communications will come in and give us a quote on a camera/monitor set up. They are willing to donate their time and give us the equipment at cost.

Susie states the new computers are in. Cliff True has been updating them.

New Business: A complaint was emailed to Pam from the North Iowa Fair Board about disruptions at the arena and too much noise being made during riding hours. Pam to email the complaint to all board members.

Susie motions to adjourn the meeting with Julie seconding. Meeting adjourned at 8:45pm.